Job #
Job Title
Data Entry Coordinator
Department
Location
Waxahachie, TX, USA
Job Type
Shift
Job Description / Details
Summary
Job Overview: The Data Entry Coordinator plays a critical role in supporting NAVCO’s installation and service operations by accurately entering project completion information into our ERP system. This position is responsible for closing out completed jobs by uploading all relevant subcontractor documentation and ensuring all data is properly recorded and validated. The ideal candidate is highly detail-oriented, organized, and able to work independently with minimal supervision.
Who You Are: You are a self-starter, a driven individual who is passionate about providing world-class service to clients, colleagues, and the community. Integrity is at the core of your values, and you are dedicated to fostering an open and accepting work environment where growth, accountability, and quality are highly esteemed. Your commitment to excellence is evident in your work ethic and your desire to contribute to a positive and collaborative team atmosphere.
Who We Are: In 1971 we opened doors in Chelmsford, MA before moving headquarters to Southern California. From our inception we’ve been committed to innovation and world-class service, building off our company values of Quality, Teamwork, Respect, Honesty, Integrity, and Responsibility. Now an employee-owned company, NAVCO is one of the largest security integrators in the country, with security experts who are personally invested and dedicated to creating a safer and more financially secure environment for all.
Company Benefits and Perks:
• ESOP-Employee Stock Ownership Program
• 401 K Retirement Plan
• HSA/PPO health plans, dental, vision, and supplemental life insurance
• Annual Profit-Sharing Bonus
• Vacation based on years of service:
• 1 year to end of 4 years: 8 days.
• 5+ years: 13 days
• Recognition and Rewards program- Work Tango
• Sick/Mental Health Days: 5 paid days annually
• Social Responsibility Day (1 paid workday annually to volunteer in your community)
• 9 Paid Holidays
• 1 Personal Floating Holiday ( 8 hours annually)
• Magellan Employee Assistance Program
Essential Duties & Responsibilities
Essential Duties and Responsibilities: Other duties may be assigned as needed to support the objectives of the department and organization.
• Enter final project details into NetSuite to close out completed installations and service calls.
• Upload all supporting documents (e.g., service reports, photos, sign-offs, permits) into the NetSuite record for each
job.
• Coordinate with project managers and subcontractors to resolve discrepancies or missing information.
• Maintain a consistent workflow and prioritize work based on urgency and due dates.
• Ensure data accuracy and integrity to support billing, reporting, and compliance functions.
• Meet daily and weekly productivity benchmarks.
• Identify process improvements to streamline data entry and document upload tasks.
• Adhere to company policies and privacy regulations while handling sensitive job-related information.
Supervisory Responsibilities: This position has no direct supervisory responsibilities
Requirements
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1–2 years of experience with data entry, administrative work, or ERP systems (NetSuite experience highly preferred).
• Strong computer skills, including Microsoft Office Suite (especially Excel and Outlook).
• Ability to work independently, manage time effectively, and meet deadlines.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication abilities.
Preferred Attributes:
• Prior experience working with subcontractor documentation or in a service/installation industry.
• Comfortable working in a fast-paced environment with shifting priorities.
• Self-starter with a proactive approach to problem-solving and accountability.
Language Skills: Ability to read, analyze, and interpret general emails with detailed instructions. Ability to create spreadsheets
and business correspondence. Ability to effectively present information and respond to questions from managers, customers,
and the public. Interact with Sales Reps, Operations department, and customers, as required.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, margins, percentages, & volume.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only
limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule
form.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with
disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to
talk or hear.
Work Environment: The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with
disabilities to perform the essential functions.
AAP/EEO Statement: NAVCO provides equal employment opportunities (EEO) to all employees and applicants for employment
without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements,
NAVCO complies with applicable state and local laws governing nondiscrimination in employment in every location in which
the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. NAVCO expressly
prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or
expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of
NAVCO’s employees to perform their job duties may result in discipline up to and including discharge.
